Pre-Rollover Steps for Districts (Inaccurate Enrollment Records Report)

At the end of every school year, your distirct needs to be rolled over to the next school year. This is usually done early in the summer. It is important that your things are in order prior to rollover. One tool that may help is the Inaccurate Enrollment Records report. Running this report will help to find inaccurate enrollment issues within your district so they can be fixed prior to rollover.

To run this report:

1. Reporting tab
2. Open the Inaccurate Enrollment Records report
3. Run the report
4. Assess any issues and resolve them prior to rollover

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This report has been around for a while, but OnCourse continues to add new logic as needed. Most recently, logic for the T1/R1 codes has been added for New Jersey school districts.

T1/R1 codes in NJ

ISSUE:

NJ SMART recently made changes regarding the use of the T1 code. Therefore, when a student's enrollment record has one of the following discrepancies, the report will flag them as inaccurate.

• R1 entry code without preceding T1 exit code
  
• T1 exit code without a subsequent R1 entry code
  

FIX:

Ensure the following:

• R1 entry code is preceded by a T1 exit code
  
• T1 exit code has a subsequent R1 entry code