July 28, 2022
The change to T1 code was a big one! Here are some questions that have popped up over the past few weeks.
- Why is OnCourse encouraging us to use the T1 code when the state recommends against that?
By following the state's guidance to update current enrollment records, your district would lose visibility into important events, like classification and program changes. To give you the level of detail that you are used to, and also produce accurate NJSMART reports, OnCourse's method of 'flattening' the submission was a best-of-both-worlds approach. Use the T1 and R1 codes correctly, and submissions will be correct.
- Should Out-of-District Students still be exited with a T1 code?
No. When a student transfers out-of-district, you should choose the most appropriate School Exit Withdrawal Code to demonstrate the type of school that the student transferred into (another public school in NJ, a nonpublic school, a charter school, etc.)
- If the student has an enrollment change, but the Attending CDS codes don't change, do we edit the existing enrollment record or create new enrollment entry/exit records?
Create a new entry/exit. Exit the original enrollment with T1 and re-enter with R1. OnCourse combines the enrollments for your submission.
- How should we interpret the state's guidance to use T1 internally to keep track of their students’ movements within a school? Will OnCourse remove the T1s from our submission
You can continue using T1s as you always have. The important caveat: you must use it correctly (R1 must follow a T1, T1 must precede an R1, and the student's school must be the same on both records)
- How will the student's SLE status affect how we track/report?
Details have been a little unclear from the state. We are in contact with NJSMART to provide important clarification on this front. More to come.
July 8, 2022
OnCourse deployed an update to align OnCourse SIS with new T1 guidelines from NJSMART. Here's what you need to know:
- This update omits the T1 code from SID Management reports
- Student enrollments will continue per NJSMART guidance, provided that T1 and R1 codes have been used correctly.
- Important Reminder: T1/R1 should be used to record an exit from a program, grade level, or classification into a different program, grade level, or classification at the same school.
Here's one important thing to keep an eye on:
- Using the correct code and sequence: Issues can arise when using T1/R1 and then re-entering the student at a different school or re-entering them with a different entry code (ie, R1 should always follow T1, and T1 should always precede R1). If you use a T1 and subsequently re-enter the student at a different school, or use T1 and subsequently use a different entry code than R1, you’ll need to correct the enrollment record(s).
- Catching issues: To detect any inconsistencies, make sure to run the Inaccurate Enrollment Records which can sniff out any issues before you submit.
This is a larger-than-usual change for SID management, so we'll expect to see some edge-case issues. We are standing by to adjust logic as needed, so please forward any errors to email@example.com.