When a student is dropped from a class in OnCourse, grades and other data related to the student's enrollment in the class are not fully, permanently deleted. Therefore, if the student is added back into the class because they were dropped in error or because they later return to the district, the student's grades and other data are fully restored. In rare cases, however, you may wish to fully delete a student's data from the class records if, for example, they are affecting state reporting. Previously, this could only be done by contacting OnCourse. Now, however, districts can completely remove student data from a section themselves.
If you would like to turn on this feature for your district, please contact OnCourse Support.
- Navigate to Scheduling > Class Manager > Sections and choose a school
- Click on the link in the Students column for the desired section
- In the new window, click the Dropped Students tab to see a list of all students who have been dropped from the section
- Click the Trash Bin icon for the student whose data you wish to permanently delete. You will see the following warning: "Deleting the class student record will remove all record of the student having been enrolled in this class including any associated class enrollment log and transcript records. OK to Proceed?"
- Click Yes to confirm
Internal: Resource: Delete Class Student Records - allows an admin user to delete class student entries and associated log records