Due to recent updates to NJSMART guidance, OnCourse has made changes to how attendance data is entered for out-of-district students for inclusion on the NJSMART SID Extract report.
In the past, the data was manually entered via three fields located on both the General > Enrollment and Program Info tab and the NJSMART tab:
- Cumulative Days in Membership
- Cumulative Days Present
- Cumulative Days Absent
Once those fields were updated, the data populated in the NJSMART SID Extract report.
Now, attendance for out-of-district students is collected via the Enrollment tab. Here are the steps to do this:
- Navigate to Student Info > People, open a student profile, and click on the Enrollment tab
- To the right of each of the student's entry records there is a calendar icon that looks like this: Note that only users who have the Edit Enrolment OOD Attendance resource will see the calendar icon.
- Click the calendar icon for the appropriate entry record. This will open a new window with the below fields. Manually enter the student's attendance data, then click Save.
- Days Present
- Days Present Remote
- Days Truancy
- Days Truancy Remote
- Days Truancy Excused