- Navigate to the System Manager
- Expand District
- Expand Student Information Systems Settings
- Click directly on Bulk Import Cross Enrollment
Excel Document:
Before you can upload data, you'll need to create an Excel document with the columns shown below. Then, add your district's information.
The Excel document has six columns.
| COLUMN HEADER | COLUMN DATA TO BE ENTERED |
| GB_STUDENTS_ID | Student local or state ID |
| GB_SCHOOL_YEAR | School Year |
| SCHOOL_ID | School ID |
| EFFECTIVE_DATE | Exit or Entry effective date |
| DIRECTION | Include either ENTRY or EXIT. This tells us if the cross-enrollment is an entry type or an exit type. |
|
INDEX |
OnCourse supports 1, 2, S 1=Cross Enroll School 1 2= Cross Enroll School 2 S= Cross Enroll School Summer The index should almost always be set to 1, unless your district is going to cross-enroll the student into two different schools (for a total of 3 schools). |
How to Batch Upload Data:
- First, save your district's data to the Cross-Enrollment Import Template
- Navigate to the Bulk Import Cross Enrollment application and select the Batch Upload Data from Excel button
- Browse your computer to find your data file
- When you're finished, click Upload
- In the new window there will be two tabs:
-
- Successful Uploads tab
Here you will see a list of all of the records that were successfully uploaded - Errors tab
Here you will see a list of the records that were not uploaded along with the error and a status explaining why the record was not processed
- Successful Uploads tab
-
Upload Logs and Export:
As files are uploaded, you can see a log of these uploads. Every time a file is uploaded, a log will be created with the number of records that were uploaded. This information is visible in the Batch ID# dropdown menu.
Data in these tabs can also be exported to Excel.
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