Beginner Training: OnCourse SIS for System Managers

Welcome to the OnCourse Student Information System! In this video series, we give you a brief intro to some of the key things you'll do in OnCourse every day.

Basics for Beginners

SIS

System Manager & User Manager 

• Overview of the System Manager (1:28) 
  This video provides an overview of the OnCourse System Manager.
  
  
• Adding New Accounts (2:48)
  This video provides steps to add new user accounts via the User Manager.
  
  
• Editing a User Profile (4:10)
  This video provides steps to modify user accounts via the User Manager.
  
  
• Navigation & Searching (3:19)
  This video provides steps to navigate and search users with the User Manager.
  
  
• User Manager: Access Type Column (User Guide)
  The Access Type option allows districts to provide individual users view-only or edit access to student records within a school. This video provides steps to add an Access Type to a new user profile and modify the field in an existing profile.
  
• Choosing District and School Administrators (2:47) 
  This video helps system managers determine the level of access for district administrators.

Creating Custom Reports 

• Create a New Advanced Search (5:12)
  Learn how to create custom reports using the Advanced Search feature.
  
  
• Creating Letters and Labels with a Mail Merge (5:14)
  Learn how to create letters and labels using the mail merge feature.
  
  
• Exporting Search Results (1:22)
  Learn how to export search results to Microsoft Excel.
  
  
• Sharing Advanced Searches (2:51)
  Learn how to share advanced searches with other staff members.
  
  
• Sorting & Filtering Advanced Search Data (4:18)
  Learn how to sort and filter advanced search results.
  
  
• Search for Null values in Advanced Search (User Guide)
  This article shows users how to include or exclude null (blank) values from a custom report. 
  
  
• Create Groups from an Advanced Search (User Guide)
  This article walks users through the steps to create groups from an advanced search.
  

Letters 

• Creating Letters & Rules (User Guide)
  Districts use letters to inform guardians about the attendance behavior of their students. This two-part guide will take you through the entire process.
  

Reporting with OnCourse 

• Frequently Used SIS Reports (User Guide)
  OnCourse has more than 100 canned reports for you to use! Here are some snapshots of key reports most school utilize.
   
  

Rollover 

• Everything You Need to Know About Rollover (User Guide)
  This guide has everything you need to know about the OnCourse rollover process.
  
  
• Student Retention Guide (LA Districts) (User Guide)
  This guide will examine the two possible ways of retaining students in OnCourse.
  
  
• Student Retention Guide (NJ Districts) (User Guide)
  

  This guide will examine the two possible ways of retaining students in OnCourse.

  
  

More Learning

• 15 Things you didn’t know OnCourse could do! (35:12)
  
• Special Access to Individual Student Data (User Guide)
  
  
• Student Grades & Attendance Data (User Guide)
  
  
• Student Story (2:22)