Student Contact Log

The Student Contact Log allows districts to keep track of the contact they've had with students in their district. They are able to document how, when, and with whom contact has been made.

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RESOURCES

 

Resource: Student Contact Record Manager

Resource: Student Contact Record Edit Internet Fields

 

1

Resource: Student Contact Record Manager

This resource provides access to:

Student Information System Tab

 

Student Record
(Contact Log Tab)

 

Grade Book
(Actions Menu)

 

Classroom
(Classes & Groups Tab > Actions Menu)

 

 

2

Resource: Student Contact Record Edit Internet Fields

This resource provides access to edit this area of the Contact Record

• if user is able to see the student they will also see other teachers' log entries
• referenced users are sent a notification that will be visible in the Notifications Center (student contact log). Here, users can decide how they want to be notified (email, in app, or daily digest)

 

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HOW IT WORKS

There are four ways to access the Student Contact Log application. 

1. Student Information System Tab

2. Student Record (Contact Log Tab)

3. Grade Book (Actions Menu)

4. Classroom (Classes & Groups Tab > Actions Menu)

 

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Student Information System Tab

 

1

To access the Student Contact Log click on Student Information Systems and choose Student Contact Log from the options.

 

2

With in the application, the parameters are on the left and the search results will be visible on the right. 

 

3

Select the parameters

Choose a School Choose a School Year Choose a Grade Level Choose a Cohort Referred To: choose the staff members who have been notified about an entry No contact for over ?? school day(s): choose to see only the records with "no contact for the selected number or school days"

 

4

Search Results will return a list including Student Name, Student ID, Days Since Contact, Cohort, and Grade Level.

  

5

Use the Search field to search for students by first or last name.

 

6

Click the Add Contact Record button to add a record.

7

Complete the Contact Record

Here you will include

- Students (one or multiple)
- Date
- Time
- Purpose
Contact Method
- Contact Type
- Notes
- Referral

When finished completing the form, click Save.

 

8

All of the students' records, to which the Contact Record was created, will open (at the top). The Contact Record that was just created has been placed in each record.

 

9

If a single student is selected, the Internet Access section will be visible. If you have the proper permissions you will be able to edit this field, otherwise, it will be read-only.

 

10

Use these filters to narrow the contact record list by Purpose, Method, and/or Referred Contact.

 

11

Click the Edit Icon to edit a record

 

12

Click the Delete button to delete a record and Confirm. 

 

13

Click XLS to export the information to Excel.

 

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Student Record (Contact Log Tab)

 

1

Open a student record and navigate to the Contact Log tab.

 

2

Follow steps 5-13 in the Student Information System Tab section. Any records added or edited in the Contact Log tab of a student record will ONLY apply to the student record that is currently opened.

  

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Grade Book (Actions Menu)

1

Click on the Grade Book tab and select My Grade Book.

 

2

Choose Log Student/Guardian Contact from the Actions menu.

 

3

Select one or multiple students.

 

4

Complete the Contact Record

Here you will include

- Students (one or multiple)
- Date
- Time
- Purpose
- Contact Method
- Contact Type
- Notes
- Referral

When finished completing the form, click Save.

 

5

Confirm.

The information will be saved to all of the students' records for which the Contact Record was created.

 

6

If a single student is selected, the Internet Access section will be visible. If you have the proper permissions you will be able to edit this field, otherwise, it will be read-only.

 

 

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Classroom (Classes & Groups Tab > Actions Menu)

1

Click on the Classroom tab and choose Classroom

 

2

Click on the Classes & Groups tab

 

3

Choose Log Student Contact from the Actions menu

 

4

Complete the Contact Record

Here you will include

- Students (one or multiple)
- Date
- Time
- Purpose
Contact Method
- Contact Type
- Notes
- Referral

When finished completing the form, click Save.

 

5

Confirm.

The information will be saved to all of the students' records for which the Contact Record was created.

 

6

If a single student is selected, the Internet Access section will be visible. If you have the proper permissions you will be able to edit this field, otherwise, it will be read-only.