The Student Contact Log allows districts to keep track of the contact they've had with students in their district. They are able to document how, when, and with whom contact has been made.
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RESOURCES
Resource: Student Contact Record Manager
Resource: Student Contact Record Edit Internet Fields
1
Resource: Student Contact Record Manager
This resource provides access to:
Student Information System Tab
Student Record
(Contact Log Tab) 
Grade Book
(Actions Menu)
Classroom
(Classes & Groups Tab > Actions Menu)
2
Resource: Student Contact Record Edit Internet Fields
This resource provides access to edit this area of the Contact Record
- if user is able to see the student they will also see other teachers' log entries
- referenced users are sent a notification that will be visible in the Notifications Center (student contact log). Here, users can decide how they want to be notified (email, in app, or daily digest)
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HOW IT WORKS
There are four ways to access the Student Contact Log application.
1. Student Information System Tab
2. Student Record (Contact Log Tab)
3. Grade Book (Actions Menu)
4. Classroom (Classes & Groups Tab > Actions Menu)
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Student Information System Tab
1
To access the Student Contact Log click on Student Information Systems and choose Student Contact Log from the options.
2
With in the application, the parameters are on the left and the search results will be visible on the right.
3
Select the parameters
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4
Search Results will return a list including Student Name, Student ID, Days Since Contact, Cohort, and Grade Level.
5
Use the Search field to search for students by first or last name.
6
Click the Add Contact Record button to add a record.
7
Complete the Contact Record
Here you will include
- Students (one or multiple)
- Date
- Time
- Purpose
Contact Method
- Contact Type
- Notes
- Referral
When finished completing the form, click Save.
8
All of the students' records, to which the Contact Record was created, will open (at the top). The Contact Record that was just created has been placed in each record.
9
If a single student is selected, the Internet Access section will be visible. If you have the proper permissions you will be able to edit this field, otherwise, it will be read-only.
10
Use these filters to narrow the contact record list by Purpose, Method, and/or Referred Contact.
11
Click the Edit Icon to edit a record
12
Click the Delete button to delete a record and Confirm.
13
Click XLS to export the information to Excel.
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Student Record (Contact Log Tab)
1
Open a student record and navigate to the Contact Log tab.
2
Follow steps 5-13 in the Student Information System Tab section. Any records added or edited in the Contact Log tab of a student record will ONLY apply to the student record that is currently opened.
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Grade Book (Actions Menu)
1
Click on the Grade Book tab and select My Grade Book.
2
Choose Log Student/Guardian Contact from the Actions menu.
3
Select one or multiple students.
4
Complete the Contact Record
Here you will include
- Students (one or multiple)
- Date
- Time
- Purpose
- Contact Method
- Contact Type
- Notes
- Referral
When finished completing the form, click Save.
5
Confirm.
The information will be saved to all of the students' records for which the Contact Record was created.
6
If a single student is selected, the Internet Access section will be visible. If you have the proper permissions you will be able to edit this field, otherwise, it will be read-only.
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Classroom (Classes & Groups Tab > Actions Menu)
1
Click on the Classroom tab and choose Classroom
2
Click on the Classes & Groups tab
3
Choose Log Student Contact from the Actions menu
4
Complete the Contact Record
Here you will include
- Students (one or multiple)
- Date
- Time
- Purpose
Contact Method
- Contact Type
- Notes
- Referral
When finished completing the form, click Save.
5
Confirm.
The information will be saved to all of the students' records for which the Contact Record was created.
6
If a single student is selected, the Internet Access section will be visible. If you have the proper permissions you will be able to edit this field, otherwise, it will be read-only.
Comments
4 comments
Is there a way for an individual teacher to see all the logs they have created? We are in need of it for our district portfolios.
I am sorry we do not currently have a way for teachers to see all the logs they've created. However, it is possible to see which teacher has logged a contact for a specific student. Just open the Student Contact Log application and click directly on a student. Here you will see a list of all contact logs created for the chosen student including the user who created the log.
You may also want to make a feature request. To do this, navigate to our Community page, click on Feature Requests topic and create a New Post.
Has this feature been updated so there is a report that teachers can print with all created log entries of multiple students?
I am sorry we do not currently have a way for teachers to see all the logs they've created. However, they are able to export a list of all students they are linked to that includes the number of school days since last contact.
You may also want to submit a feature request. Feature requests can be submitted in OnCourse Community. When you post feature requests, other users can upvote your request giving it greater visibility to our team.
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