SIS: Manually Add Courses to Student Transcripts

Now, when you manually add a course to a student's transcript, all you have to do it enter a letter grade, and the system does the calculations for you.

To begin, navigate to the desired student record, open it, and select the Transcript tab. Then, click the Add Courses button in the appropriate school year.

In order for the auto-calculate feature to work, you first MUST choose a course. To do this, click on the magnifying glass, and choose a course from the dropdown menu. Next, enter a letter grade in the Letter Grade (LG) field. You can do this in either the Semester 1 or the Semester 2 section.

The system will calculate, and the Grade Points (GP), Potential Credits (PC), and Earned Credits (EC) fields will automatically populate. Notice, the fields will auto-calculate in the Year section as well. If grades are entered for both Semester 1 and 2, these grades will be averaged together and represented in the Year section. 

Numeric values need to be entered manually if:

• the course you're adding has a different grade point value than the standard scale (A=4, B=3, C=2, D=1, F=0)
• the course you're adding is not in the course catalog
• you're editing a saved course

If you'd like to activate this feature, please contact OnCourse Support.