If a portion of your district's population speaks a language other than English, you may want to send home letters written in that language. This new feature allows you to do just that. Now you can create multiple discipline and attendance letters that will automatically generate in the selected language.
This is a four-part process. First, each student's primary language must be selected. Second, letters in different languages need to be created. Third, these letters must be added to discipline and attendance automated rules. Finally, send the auto-generated letter.
1. Select Student's Primary Language
Within a student record the student's primary language can be chosen. To do this, navigate to the People tab, and open a student record. Within the General tab, select the Demographics tab. Scroll down to the Primary Language field and select the appropriate language. The value in this field determines what letter will be generated when an automated attendance or discipline rule is satisfied.
2. Create and Upload Alternate Language Letters
Within the System Manager, navigate to the Letters and Rules area of Discipline Settings or the Form Letters area of SIS Settings, and Add Form Letter. Compose each letter in the appropriate language and Save.
3. Add Alternate Language Letters to Automated Rules
After alternate language letters have been created, create automated rules and selected letters that will be associated with each rule.
In the System Manager, navigate to the Automation Rules area of either Discipline Settings or SIS Settings and, after adding an Automation Rule, choose to add up to three alternate language letters.
This can be done for demerits, incidents, dispositions, absences, and tardies.
4. Send Auto-Generated Letters
Later, when a student is given enough discipline incidents or absences to satisfy an automation rule, a letter will automatically generate in the Letters application. When this happens, office staff will access the letter and either print & mail or email the letter to the student's guardians.