Special Access to Individual Student Data (Universal Access to Individual Students)

Unless teachers have universal access, they can only access student data for students enrolled in one of their classes. However, the new Special Access application allows districts to grant teachers access to individual student data even if the student isn't enrolled in one of the teacher's classes.

Resource

To access the application, a user must have the Admin Application for Staff Access to Students resource. 

This is how it works:

Access Application and Run a Search

1. Navigate to Student Info > Special Access
2. Set the desired Parameters and click Search
3. In the display window, you will see the number of staff members who have been granted access to each student

Expand Student

Click the plus button to expand the student. You will see the following:

• Staff members who have been granted special access to the student
• The reason special access was granted
• The expiration date for the special access

Add Special Access for Selected Students

1. Select the student(s) by checking the box next to the student name
2. Click Actions >Add Special Access for Selected
3. Select the staff member(s)
4. Provide a reason (optional)
5. Choose an expiration date (optional)
6. Click Save

Remove All Special Access for Selected Students

1. Select the student(s) by checking the box next to the student name
2. Click Actions > Remove All Special Access for Selected option
3. Click Yes to confirm