Folder Permissions in OnCourse Classroom and Assessment

Permissions Rules

Every file/folder stored in the Assignment or Rubric banks (in OnCourse Classroom and Assessment) is governed by sharing permissions, which allows school districts to have real-time control over user access to each uploaded resource.

Permissions to a file/folder can be granted to the entire district, or to a school, department, individual, or custom group. There are five levels of permission that can be granted to a user:

• Read Access: allows a user to view a file, but not make changes
• Write Access: allows a user to edit/delete the file
• Write (No Delete) Access: allows the user to create new items but not delete them
• Create Only Access: allows the user to create new items but only see items that they have created
• Full Access: allows the user to edit/delete the file and also modify permissions

This article will demonstrate how to grant/revoke sharing permissions in the Assignment and Rubric banks (in OnCourse Classroom and Assessment)

Adjusting Permissions

Each file/folder has an access level that governs the degree to which users can view and edit information within.

To change the access level:

1. Navigate to the Assignment or Rubric Bank tab (in Classroom or Assessment)
2. Right-click on a file/folder
3. Choose Permissions
4. Select the appropriate tab to add a single user or a group
   • Users
     • Input a first or last name
     • Click the Search button
     • Select a green plus button to add a user
   • Resource Group
     • Select a green plus button to add a resource group
   • District
     • Select a green plus button to add a district group
   • School
     • Choose a School
     • Select a green plus button to add a group
5. Added users and groups will appear on the right
6. Choose the appropriate access level for each

Any changes made here will take effect in real-time, and users who have been granted access to this file will see it immediately. They may just need to refresh their browser.

Use the red minus button to remove access at any time, or click the Remove All button to remove all users/groups and access levels.

Applying Folder Permission to Child Files/Folders

If permissions on a folder are modified, the contents of that folder are modified automatically.

To "push" the permissions of a parent folder into its child files/folders

1. Click the Apply Settings button.
2. In the window that appears, use the checkboxes to choose whether the permissions will be cascaded into all child folders, all child folders, or both.
3. Click Apply to complete this process.

OnCourse Expert Tip

If permissions have been set, and users still cannot see a file/folder that they expect to see, check the permissions on all preceding parent folders.

In this example, a teacher with access to the first-grade folder will not be able to see it unless she has AT LEAST read access to the ELA and OnCourse University District folders.