Special Education Facts

This guide has some of our most frequently asked questions regarding the special education module. You will find a quick answer in this guide. Please search for the appropriate full guide for more complete instruction.

1. Can I make changes to the IEP template?

Users with the correct resource, Special Education Setup, can make changes to the IEP template.

2. How can we more easily update the Modifications for Regular Ed/Supplementary Aids?

First, OnCourse added the notes section at the bottom of the edit area to allow more flexibility. If more items need to be added to the already populated list that can be done in the setup tab. The setup tab is a resource, this will need to be added, if needed by your OnCourse System Manager.

3. Can the teacher change the IEP, since it is a “live document”?

This is determined by the permissions set for each section of the IEP. For example, teachers with read access cannot make changes.

4. How do I make a change to an Implemented IEP?

There are 3 stages of an IEP; Draft-open, Locked- mostly complete pending any changes,Implemented-finalized and set.

To edit: Go to SE, Documents tab copy &paste the IEP (the copied IEP will be in draft). Then move implemented IEP to the Archive, so only the current IEP is viewable. Finally, open the
draft make changes then lock and implement.

5. Can I add more Goals and Objectives Banks?

Go to the special education set up tab, select Goals and Objectives. From this area you can add the goal to the corresponding subject area.

*Note: You must have Special Education Setup Resource.

6. Is the timeline calibrated?

It is to a degree, the timeline is calibrated to state mandated guidelines, if there is a deadline date. Ie. Initial meeting must be completed x number of days after referral.

The timeline notifications are generated from the student Workflows.

7. What is the difference between the Current Program and Proposed Program?

Current program is for the student now,proposed is the program this IEP is proposing as the student’s placement for what is becoming the current IEP.