The Class Manager is used to create and manage the school’s infrastructure of courses, sections, and meeting times. This infrastructure will be the foundation for generating student schedules, teacher Grade Books, attendance-eligible classes, and more.
The Courses tab is used to create a school’s “course catalog”, which gives OnCourse a working list of every course offered in the school. Before using the OnCourse Grade Book or Attendance modules, the course catalog must be created by a school staff member.
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1. Navigating the Course Catalog
To view the current course catalog:
1. Open the Class Manager, click the Courses tab.
2. Use the drop-down menus at the top of the screen to determine which school’s courses to display. The list of courses can be filtered to department or active status using the drop-down menus.
3. Any existing courses will appear listed on the screen.
To modify or inactivate an existing course, double-click it to launch the course properties. To add a new course, click the Add Course button.
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2. Course Properties
When a course is selected or added for the first time, the course properties will appear.
The only required fields are Name and Department/Grade Level.
The course name will appear on the report card, so it is important to be consistent and display-friendly.
The optional fields are:
1. Course Description: This field can hold a 100-character description of the course.
2. Credits: Enter the number of credits earned for this course, if applicable.
3. Rank Weight: This field acts as a “multiplier” to manually add weight to certain classes, like AP or
4. Honors Classes. To make a class worth 120% of its default value, enter 1.2.
5. Report Card Sort Order: By default, the report card will print each course alphabetically. To change this arrangement, enter a numerical sort order in this field.
6. Academic Level: select “regular”, “advanced placement”, or “honors”
7. Min/Max/Optimal Class Size: OnCourse’s scheduling tools will use the numbers entered in these fields to optimize the class size. Note that these values can be manually overwritten at any time.
8. Course Category: Use this field to determine the course category. Choose from Required, Elective, Homeroom, and Lunch
9. Active: Uncheck this box to inactivate the course.
10. Calculate for Honor Roll: If this course should be included in the honor roll calculation, check this box. Honor roll can also play a role in state reporting, so please consult with your school or district administration, or your state reporting agency.
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3. Identification Fields
If your district uses OnCourse for submitting course information for state reporting (i.e. NJSMART), then the Identification area is very important to complete correctly (see highlight box).
For instructions on how to correctly fill out each Identification field, refer to your state’s instruction manual.
In the example below, the user has referred to the State Course Codes manual and has entered the correct Subject Area, Course Identifier, Course Level, etc.
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4. GPA Variables
Calculate for GPA: If this course should be included when calculating a student’s GPA, check this box.
GPA Variable: OnCourse will enter these values, or provide the values to enter in order to accurately calculate student GPAs. For more information about the information in these fields, contact the OnCourse Help Desk.
When all course fields have been modified/added correctly, click the Save button.
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5. Exporting the Course Catalog
To export the course catalog at any time, click the Excel Export button on the toolbar.
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