Creating & Modifying Attendance Codes*

Attendance codes have a major impact on how attendance is taken and reported for both schools and districts. Not only do the codes describe an attendance scenario for a student or staff member, they also affect how attendance totals are calculated.

**NOTE: Your district has been set up to conform to your state reporting standards. These codes are customizable, but also very sensitive. This guide will offer recommendations as to best practices.

Contacting OnCourse prior to modifying attendance codes is recommended.

________________________________________________________

1. System Manager Tab

You'll have to navigate through your System Manager tab in order to find the attendance codes. Please follow the following the path:

   1. System Manager tab
   2. District folder
   3. District
   4. Grade Book Settings
   5. District Options
   6. Attendance Settings

Here you will find separate folders for student and staff attendance codes.

________________________________________________________

2. Attendance Codes

To add new attendance codes, simple click on the green (+) button labeled "Add Attendance Code."

In the main window, you will have to give your attendance code a name, and set any appropriate values (present, absent, tardy). Also make sure you set the code to be active. Finally, save your code.

Common Examples:
   Present
   Tardy
   Absent
   Half-Day - useful for doctor appointments or other emergencies

________________________________________________________

3. Excuse Codes

Excuse codes are used to identify an absence as excused or a possible day. Click the green (+) button labeled "Add Excuse Code", give your excuse code a name, and determine whether it will be an excused absence, or if it will count as a possible attendance day or not. Also make sure it is set to active. Make sure you save your code.

Common Examples:

   Excused
   Unexcused
   Take Your Child to Work Day - adorable!
   Medical
   Vacation/PTO (staff)

________________________________________________________

4. Attendance Exclusions (Staff Only)

You do have the option of excluding staff members from attendance. Please confer with senior district management before altering this portion of your System Manager.

________________________________________________________

5. Taking Attendance

In your attendance tab, you will see all of your active attendance codes in the "Attendance" column, and your active excuse codes in the "Excuse Code" column.

Once you have taken your attendance as necessary, make sure to save.