Verifying Master Scheduler Information

This is the first guide to help you navigate OnCourse Scheduler. Before you begin utilizing the Scheduler, you must first verify that student, staff, and classroom information is fully up to date.

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1. Contact OnCourse to verify your district has been "Rolled Over"

Your very first step must be to ensure that your school and/or district has had its Rollover settings set correctly. In order to verify this, please contact OnCourse Support at 800.899.7204 x4.

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2. Verify Setup Parameters

Once your school and/or district has been rolled over, you will need to enter your "System Manager" tab and set up or validate the different components that will serve as the framework for your scheduling.

Please check the following, creating new instances as necessary:

   • Marking Period Sets and Times
   • Grade Scales
   • Class Periods
   • Rotation Days
   • Rooms
   • Departments

**NOTE: It is important that you do not delete any items that will not be used next school year as they are still active this year. If you create any new items, it is common practice to begin them with an asterisk (ex. *New Department) so as to differentiate them from those currently being used.

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3. Verify Course Catalog

After your other parameters are set up, you'll verify the details of your course catalog. You will want to:

   • Validate course credits
   • Validate the Department associated with each course
   • Set the Min, Opt, and Max class size
   • Set the Terms (only for semester classes - don't worry about specialized classes at the moment)
   • Set Rotation Days
   • Set Course Type (Elective vs. Required)
   • Set Course Teachers if possible

**NOTE: As in the previous step, do not deactivate any courses as they are still in use for the current school year.

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4. Import Students

If this has not already been done, you can call OnCourse Support to have the initial import performed. Otherwise re-run the process to bring in any newly-added students.

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5. Import Staff

Like the previous step, this step can be initially performed by OnCourse Support, but should be run subsequently to account for any new staff members.

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6. Initial Setup Complete!

Your first steps to setting up Scheduler are now complete.

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7. Printing

If you'd like to print this document, click the "Share" button in the bottom right-hand corner and click "Print Friendly". Then click "Print".

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