Creating ​Discipline ​Letters

In ​addition ​to ​recording ​and ​tracking ​discipline ​incidents, ​OnCourse also ​allows ​you ​to ​create ​letters ​to ​be sent ​home ​to ​parents ​and guardians. ​This ​is ​a ​great ​tool ​to ​keep ​parents ​informed ​of ​student behavior throughout ​the ​school ​year. ​This ​guide ​will ​show ​you ​how ​to ​make ​instant ​discipline ​letters.

1

You​ ​must​ ​first​ ​open​ ​a​ ​student​ ​profile​ ​in​ ​the​ ​People​ ​tab,​ ​then  navigate​ ​to​ ​the​ ​"Discipline"​ ​tab​ ​within​ ​their​ ​profile.

2

Letters​ ​must​ ​be​ ​attached​ ​to​ ​specific​ ​incidents,​ ​so​ ​you​ ​must​ ​now​ ​select​ ​an​ ​incident.   You'll​ ​get​ ​a​ ​quick​ ​preview​ ​of​ ​the​ ​incident​ ​in​ ​the​ ​"Incident​ ​Details"​ ​section​ ​to​ ​the​ ​right​ ​of​ ​the   screen​ ​so​ ​you'll​ ​know​ ​you're​ ​selecting​ ​the​ ​correct​ ​incident. 

3

In​ ​the​ ​"Incident​ ​Details"​ ​section,​ ​there​ ​is​ ​a​ ​"Letters"​ ​icon.​ ​This​ ​is​ ​how​ ​you​ ​will​ ​select​ ​your   letter​ ​template​ ​and​ ​create​ ​your​ ​letter: 
 
   1. ​ ​Click​ ​the​ ​"Letters"​ ​icon.​ ​The​ ​new​ ​menu​ ​will​ ​show​ ​letters​ ​already​ ​created​ ​for​ ​this​ ​particular​ ​letter. 

   2. Click​ ​the​ ​green​ ​(+)​ ​icon​ ​to​ ​create​ ​a​ ​new​ ​letter. 

   3. Select​ ​a​ ​letter​ ​template​ ​from​ ​the​ ​drop​ ​down​ ​menu  

   4. Verify​ ​that​ ​the​ ​student​ ​and​ ​guardian​ ​information​ ​merged​ ​correctly.

   5. ​ ​Click​ ​"Save​ ​&​ ​Print."​ ​This​ ​will​ ​save​ ​your​ ​letter​ ​to​ ​the​ ​"Letters"​ ​tab and​ ​open​ ​the​ ​printing​ ​window.  6. Adjust​ ​your​ ​print​ ​setting​ ​within​ ​your​ ​browser​ ​printing​ ​window​ ​and​ ​print​ ​your​ ​letter

4

Once​ ​you​ ​have​ ​created​ ​and​ ​saved​ ​the​ ​letters,​ ​OnCourse​ ​stores​ ​and​ ​archives   the​ ​letters​ ​in​ ​the​ ​"Letters"​ ​tab.